Below are the Event Policies for The Muse Venue. To view a printable .pdf version of the Event Policies, click here.


HOURS

The standard venue hours are between 6am-3am daily.

Event ending times should be determined with the event management prior to the event in the case other fees or operating procedures apply. Any event that runs past the predetermined event time will be charged an additional day rental. The MUSE will be closed Thanksgiving, Christmas & New Years Day.

 

FOOD & BEVERAGE POLICY

The MUSE prohibits beverages from leaving the event space.

The MUSE reserves the right to prohibit outside food and beverages from entering our facilities. All bars must be closed 30 minutes prior to the end of the event.

 

SMOKING

The MUSE event venue allows smoking in designated areas only. Smoking is also permitted outside the building in designated areas.


DECORATIONS / CLEANING

The MUSE must approve all decorations prior to an event set up.

Suspended décor requires 48 hour advance notification, drop off & no less than 24 hours for set up. No decorations may be taped, nailed, stapled, affixed, or drilled to event venue walls unless prior approval has been given by Event Management.

 

All open flame objects or mechanical machinery used for or during your event must obey local fire codes and be approved prior to the event by Event Management. No pyrotechnics of any kind are allowed.

 

The MUSE and the caterer are responsible for cleanup prior to, during and following the event.

Any cleanup that is above or beyond normal use will be charged a rate of $17.00/hour to the person(s), group or organization that signed the event contract.

 

The Event Coordinator will be happy to assist you in your planning needs; i.e. delivery and pickup arrangements of all special decorations, equipment or props or so on. The client must get approval with The MUSE to bring in any items that have not been arranged by Event Management. The MUSE requires that all tables, chairs, and linens for your event be arranged by The MUSE Management.

 

RADIOS / VIDEO CAMERAS / CELLULAR PHONES / CAMERAS

The MUSE must approve the use of all radio equipment, cameras or video cameras prior to events. The MUSE reserves the right to prohibit the use of any device within the event venue or on The MUSE property.

 

PARKING

Parking is available around the courthouse square as well as two parking garages; one located on the corner of 2ND and Columbia and the other located on 4TH and South.

 

SECURITY

The MUSE requires security officers for certain events, or for those over 100 persons, at the expense of the
client. The rate per security guard is $20.00/hour. The Muse requires the use of our preferred security agency and reserves the right to set and modify security and staffing calls up to and during an event at the expense of the client. All staffing and security requirements should be discussed and confirmed 14 days prior to the event.


STAGE USE

The MUSE may prohibit the use of the stage to guests of events based on security and safety for the individual(s).

 

__EVENT SERVICES__


REVENUE MINIMUMS

Events may have revenue minimum charges imposed.
Revenue minimums are the minimum amount needed to be spent in the space. Revenue minimums include all room rental, food, host beverage & audio/visual charges, but does not include 7% sales tax.
Some events with minimums are as follows (including food and beverage): public events/promotions/concerts/
private events/wedding receptions/fundraising events/ -$1500 on weeknights, $3000 Friday Saturday nights;
breakfasts or luncheons/meetings/seminars/training & various corporate style events that end before 6pm-no minimum

 

CATERING / MENUS

The menus we provide are carefully crafted to serve up to 250 people.
Our event manager would be happy to assist you in customizing a menu to suit your specific tastes and event
needs. Menu selection, however, must be finalized 7 business days prior to the event. Food & beverage minimums
are based on the type of the event.


The client must provide The MUSE Event Coordinator/ Catering Department with a guaranteed guest count no fewer than 5 business days prior to your event. Within 5 days the guest/food count may increase, but may not decrease. The MUSE will not undertake more than a 20% increase in attendance over the guarantee. Changes
within the guarantee timeframe may incur special ordering charges. Menus may not be changed within 7 business days before your event.

 

ALCOHOL / BEVERAGES

The MUSE is fully licensed and insured with the state of Indiana to serve alcoholic beverages. The MUSE is required by law to obey all laws and regulations pertaining to service and distribution. The MUSE requires the use of in-house staff and the use of bars within the venue at a rate of 1 bartender per 75-100 people in addition to barbacks based on assessed needs. Outside catering services may not use the venue bars and are not allowed to provide their own bar, bar staff, or alcohol.

 

AUDIO VISUAL

The MUSE’s in-house technical staff will be used in conjunction with the Event Management to determine the specific needs, requirements and specifications to manage each event. The technical staff and the MUSE reserve the right to prohibit the use of any technical audio or visual equipment and/or charge additional for unique services or requirements. The technical staff and the MUSE, after consultation, may permit the use of a company’s or client’s equipment in conjunction with the house system.

 

__EVENT TERMS AND CONDITIONS OF USE__

 

RIGHT OF REFUSAL

The MUSE reserves the right to decline, at any time the hosting of any event (public, private, or otherwise) within the event space. Reasons for refusal are The MUSE management decisions & do not have to be
disclosed to the client.

 

COMPETITIVE EVENTS

The client is responsible for ascertaining the market visibility of their event.

 

COMPLIMENTARY TICKETS

The MUSE will be provided 10 complimentary tickets to any event presented at The MUSE.

 

HOUSE MANAGEMENT

The client is responsible for providing a minimum of 4 volunteers for ticket taking, general admission and crowd control for public performances and public events. The client is responsible for arriving promptly at the pre-arranged event set up time frame. If the client does not adhere to this arrival time, The MUSE reserves the right to cancel the event based on non-compliance with the agreement. In this circumstance, the client is still responsible for full payment of event costs and labor.


NATIONAL / REGIONAL TALENT

All national and regional talent booking may first begin with a meeting with our in house Talent buyer. It is the right of The MUSE to prohibit the use, purchase, or promotion of any national or regional talent inside The MUSE. It is also the right of The MUSE to research incoming talent and choose to submit our own offer for the performer.

 

TICKETMASTER

The MUSE offers the use of Ticketmaster with advance notice. The rate for using Ticketmaster services per event is based on individual event needs. The MUSE requires the use of an in house employee to staff the ticket booths during the time of the event for the maintenance and sale of tickets at a rate of $17.00/hour. The client is responsible for abiding by the policies and terms of use outlined by The MUSE and Ticketmaster as well as full payment for associated Ticketmaster service fees.


RESERVATIONS / DEPOSIT

All events require a credit card number and $250.00 as a non-refundable deposit to hold an event date at the
time both the Event Contract and/or Event Policies Contract is signed. All events require a signed event contract 14 days prior to the event date with full payment (unless otherwise agreed upon or noted in the event contract). Deposits are non-refundable; however transferable if the event date is 6 months prior to the event date. If you cancel your date that is not 6 months prior to the event date, a new deposit must be payed to book a new date.

 

PAYMENT TERMS

If special payment arrangements have been made, payment of your event must be paid within thirty 30 days from said event.

 

CANCELLATION

All cancellation requests must be submitted in writing by the event client.
Events cancelled less than 90 days before the event date will be responsible for 25% of the total balance due of the original Event Order signed and dated upon confirmation of event. Events cancelled 60 days or less before
the event date will be responsible for paying either 50% of the balance due of original Event Order on Sunday through Thursday or 100% of balance due of the original Event Order Friday through Saturday. Events cancelled 30 days before the event date will be responsible for paying 100% of the balance due to the original Event Order signed and dated upon confirmation of event.


The MUSE may cancel an event (prior to or while in function) for reasons listed below without retribution or financial consequence by way of lawsuit or seeking reimbursement from The MUSE by the client.

 

ANY ONE REASON OR COMBINATION OF REASONS OR ALL OF THE FOLLOWING WILL RESULT IN EVENT CANCELLATION:

- lack of payment for event based on predetermined payment arrangements
- unsigned Event Contract
- unsigned Event Policies Contract
- violation in event policies; i.e. venue event services terms and conditions of use, or reservations & billing
l- ack of proper notice of staff or security
- minors inside the venue without prior consent of the event coordinator
- security threats, danger to guests or staff
- event client negligence affecting the well being of all staff, guests, performers, laborers and associates of the event.


The MUSE assumes no responsibility or liability for monies forfeited by the client resulting from failure to submit or sign necessary documentation, contracts or make payment. The client additionally agrees that because policy was not adhered to that the MUSE will not incur any resulting cancellation charges imposed to the client.

 

TAX EXEMPT CLIENTS

Any client or organization seeking non-for-profit rates must qualify as a tax exempt organization under Section 501(c) 3 or other tax-exempt sections of the Internal Revenue Code and must submit a copy of current letter of exemption/ tax exempt certificate to The MUSE Events Manager. If this certificate is not provided, we will be obligated to collect state tax & charge standard rates.

 

LABOR & SERVICE CHARGES

labor charges cover uniformed servers, bartenders, station attendants and all special service related employees from guest arrival to guest departure.


(4 hour minimum)


Server or Server Station attendant: $17.00/hour
Bartenders: $20.00/hour
Special service employee labor charges are quoted on an individual basis
7% Food & Beverage sales tax will be added to all bills
6% rental sales tax will be added to all bills
Audio Visual labor charges are noted seperately on contracts from rented audio visual equipment.
All A/V equipement expenses will be included in the rental equipment final total.
Special pricing will be applied to any equipment, props, or decorations that require special ordering.

 

LEGAL FEES

You agree to reimburse The MUSE for its legal fees, costs and disbursements if The MUSE is successful
in enforcing any of its rights under this agreement including, without limitation, in connection with any
action to collect payment.

 

GOVERNING LAW ANS JURISDICTION

This contract, in its validity and effect shall be interpreted under, and governed by, the laws of the State of
Indiana and shall be considered to have been made and accepted in Indiana. All suits that may be brought in
regard to this contract, or any aspect of the relationship between the parties, shall be subject to the exclusive jurisdiction of the United States District Court for the district to the exclusive jurisdiction of the United States District Court for the district of Lafayette, Indiana, the Circuit Court of the State of Indiana for Tippecanoe County Small Claims Court.